The Challenge
Construction companies submit hundreds of documents per project — permits, drawings, change orders, RFIs — each with different formatting requirements from different municipalities and general contractors.
Manual document preparation was error-prone: missing fields, wrong formats, and incomplete submissions caused delays and rework.
Project managers spent hours per week organizing, formatting, and tracking the status of document submissions.
The Solution
Built an AI-powered submission system that automatically validates document completeness, checks formatting against municipality requirements, and flags missing information before submission.
Developed intelligent document templates that adapt to each municipality's requirements, auto-populating fields from project data.
Created a real-time tracking dashboard for submission status, with automated reminders for pending approvals and resubmissions.
Built With
The Results
Cut document preparation time by 70%
Reduced submission rejections due to formatting errors by 85%
Real-time tracking eliminated manual follow-up emails
Scaled across multiple active construction projects simultaneously